Making a Booking
CHECK AVAILABILITY
Check availability of the three rooms in the Hall. You may also look at our list of regular bookings.
CHECK FACILITY
Check out our facilities for information about the rooms and equipment.
SEND BOOKING REQUEST
Use our booking request form. You will be contacted by our Booking Manager, Sylvia Lauder (07792 567189) .
REFUND
If the Trustees are obliged to cancel a booking for any reason, they shall only be liable to refund money already paid.
PLEASE NOTE
The shared use of the Hall will limit your use of the Hall for some activities and may mean that you may not have access to all facilities.
PAYMENT
Payment is due within one week of finalising your booking. Regular long-term bookings are invoiced monthly or by arrangement. You may pay on-line with BACS (preferred). Cheques should be made payable to “St Luke’s Church Hall”.
USAGE
The Hall must not be used for any purpose other than that declared to the Hall Bookings Manager when the booking was made, nor by any person or group other than the one that made the booking.
ENSURE RESPONSIBILITY
Users must ensure that there is always a nominated person responsible for the lawful use of the Hall, security, the care of the property and contents, the safety of occupants, the reasonable behaviour of all people using the Hall and the car park.
KEY HANDOVER
Unless instructed to the contrary, the trustees will assume that the person who collects the key is responsible for the above aspects Regular, long-term users holding their own key should make arrangements to meet the above requirement and should notify the Bookings Manager of the name and telephone number of the responsible person
Standard Session Times
9am – 1pm
handover period 1-2pm
2PM - 6PM
handover period 6pm – 7pm
7pm – 11pm
closedown period 11-11.30pm
HIRE CHARGES BY SESSION
CASUAL
For casual. one-off and irregular bookings, including children’s daytime parties. Please note that we do not accept casual evening bookings for parties, etc.
- Main hall £78 (£82 from September 2024)
- Small hall £42 (£44 from September 2024)
- Committee £18 (£19 from September 2024)
REGULAR
For regular bookings
- Main hall £66 (£70 from September 2024)
- Small hall £36 (£38 from September 2024)
- Committee £16 (£17 from September 2024)
CHARITY
For bookings by registered charities
- Main hall £52 (£56 from September 2024)
- Small hall £30 (£32 from September 2024)
- Committee £12 (£13 from September 2024)
TERMS & CONDITIONS OF HIRE
(These apply to the use of the Hall, its exterior and grounds)
The Hirer/Keyholder is responsible for the care and security of the property and its contents, the safety of the occupants, and the behaviour of all those using the Hall and the car park. The Hirer shall have adequate insurance for all legal liabilities which could arise, including death or personal injury, to third parties (including employees and volunteers) or damage to the property or the property of others, arising out of their occupation and activities whilst at the Hall.
Keyholders are responsible for the security of the keys. Their name and contact details must be lodged with the Hall Bookings Manager and kept up to date.
A Temporary Event Notice (TEN) must be obtained from Cheltenham Borough Council for the sale or supply of alcohol or the provision of regulated entertainment (see Cheltenham Borough Council info on TENs)
Any activities with children must comply with the provisions of the Children’s Act 2004. The Hirer is responsible for the supervision and control of children and young or vulnerable people during the hire period and the conduct of all persons present. The Hirer confirms that they are compliant with the safeguarding of children and vulnerable adults aspects of their public liability insurance requirements as appropriate..
The Hirer must comply with legislation regarding food and hygiene preparation, (serving and selling of food).
Evidence of compliance with the above conditions must be produced on request.
Any alteration or extension to the booking times must be arranged in advance. The Hall must only be used for the purpose stated at the time of booking.
Cars must be parked in designated places without causing an obstruction. Parking spaces 11-28 at the rear of the hall are not to be used Monday-Friday during the working day.
Care must be taken to avoid noise nuisance reaching neighbouring houses particularly through open doors and windows, or from users behaving inconsiderately outside the Hall.
Any electrical appliances must be in good working order and used in a safe manner.
The Hirer shall ensure that the Hall is left secure, clean and tidy with rubbish removed.
The Hirer shall make use of the check list provided.
The Hirer agrees to pay for the repair of any damage or loss.
The Trustees are not responsible for the loss or damage to any personal property.
The Hirer will be asked to accept these Terms and Conditions (on-line) before using the Hall.